Meeting exists because our members and attenders share the work of
running our Meeting—most often through committees. While some
volunteer to be on a particular committee, our Nominating Committee
annually asks members and attenders to fill one- or two-year terms. A
"convener" or chairperson heads up each committee. Usually,
the members of a committee choose a member of that committee to fill
this position. The convener calls committee meetings and manages
discussion during each session.
It’s common among meetings to assign the pastoral care of its
members to a committee of overseers while the spiritual development
comes under the care of a worship and ministry committee and the
religious education of its children comes under the care of a religious
To read the annual report of any committee, click on the linked
name of the Committee.
A member of Meeting reads advices from Faith and Practice during
Meeting for Worship.
Annual Report Writer: (one-year term)
A member of Meeting prepares an annual report of our Meeting based on
minutes, interviews, committee reports and newsletters and presents it
at Meeting for Business.
Auditors: (two-year term)
Two members of Meeting review the financial records for the year and
present a report at a monthly Meeting for Business..
Clerks of the Meeting: (two-year term) (must be a member of
Presiding Clerk: The clerk conducts meetings for business and
carries out the instructions of the Meeting on all business matters
by preparing for Meeting for Business, maintaining a worshipful
spirit during it, setting the pace through the agenda, and
discerning the sense of the meeting and expressing it clearly.
Assistant Clerk: The assistant clerk reminds committee
conveners when their reports are due and takes over for the clerk in
his or her absence.
Recording Clerk: The recording clerk notes the minutes during
meetings for business and special called meetings and prepares them
for inclusion in the Meeting newsletter. Accurate record keeping
helps Meeting understand how a certain decision had been reached.
Fall Festival Planning Committee: (two-year term)
Our annual Fall Festival requires a great deal of planning, and this
committee, made up of members and attenders who share an interest in the
various activities of the Festival, works throughout the year on the
details. (meets monthly from March to November at members' homes)
Finance Committee: (four-year term)
The task of maintaining and disbursing operating funds comes under the
care of this committee which makes sure that the Meeting funds are
invested and spent wisely, as well as prepares an annual budget.
(meets as needed)
Hospitality Committee: (three-year term)
This committee coordinates and prepares meals for monthly Eating Meeting
and refreshments for social gatherings. Its members also purchase all
paper goods and foodstuffs for regular Meeting use and adequately stocks
and maintains the Meeting kitchen. (meets as needed)
Librarians: (two-year term)
Our Meeting librarians catalog and maintain the book collection in our
Marriage and Membership Committee: (three-year term)
Members of this committee interview applicants for membership and
recommends them to the Clerk at Meeting for Business, and when approved,
they provide informational materials to them. They also interview
couples wishing to be married under the care of the Meeting and provides
information on marriage, divorce, and care of children. (meets on
Meeting Management Committee:
This committee combines several individuals, all of who are in
charge of jobs having to do with the organizational side of Meeting.
(All are two-year terms except the recorder which is five years.) (meets
The Meeting Secretary is in charge of
centralizing Meeting records, including updating the Meeting Directory,
keeping graveyard records, keeping track of phone messages and mail, as
well as updating the Meeting Calendar.
Newsletter Editor: The newsletter editor compiles and distributes
the Meeting’s monthly newsletter,
as well as manages the Meeting’s e-mail address list.
Meeting Recorder: The recorder monitors changes in Meeting
membership, including births and deaths and report to the Meeting
Secretary so that changes could be made to the Meeting Directory.
Meeting Archivist: Our Meeting archivist is in charge of
organizing and maintaining all materials having to do with the
historical record of Meeting, including photographs, Meeting Minutes,
and any other documents that require safe keeping for the future.
Webmaster: Coordinates and updates the Meeting Web site.
Nominating Committee: (three-year term) (must be
a member of
The wise selection of meeting officers and committee members is
essential to our Meeting’s welfare. The Nominating Committee is
responsible for selecting the right people for these and other services
to the Meeting and sees to their replacement when their terms are up
with others equally well qualified. (meets as needed from early
Spring to early Fall)
Outreach Committee: (two-year term)
By extending a welcome to people in the community and interpreting
our faith to them, we practice a traditional form of Quaker ministry.
This committee assists in the care of seekers, attenders, and new
members, helping to include them in the life of the Meeting and
encouraging them to join in membership. (meets fourth Sunday)
Pastoral Care Committee: (three-year term) (must be
a member of
The members of this committee assume leadership in maintaining the
pastoral health of our Meeting. The convener assigns a list of members
and attenders to each member of the committee. It’s the responsibility
of each committee member to take a personal interest in the spiritual
and physical welfare of those on their list. Membership on this
committee calls for dedication, tact, and discretion, especially in
resolving problems between individual members or a particular member and
Meeting, itself. Each committee member should take this responsibility
seriously with an alert willingness to be of service to others. A good
example of care of this committee occurs when a member becomes seriously
ill and needs help with food and chores during their recovery. Another
is being there in times of grieving.
(meets first Sunday)
Peace and Social Concerns Committee: (two-year term)
Our Meeting members often feel a responsibility to help others less
fortunate in our community, state, nation, and world. The members of
this committee carry our service projects, as well as address peace
issues by encouraging members and attenders to participate in the work
for social change. (meets first Sunday in the alcove of main room of
More on Peace Activities
More on Social Concerns
Draft Counselor: This person monitors the status of the
military draft, offers counseling to Young Friends coming of age,
and when necessary, asks Meeting to take action concerning the
Religious Education Committee: (two-year term)
It’s a responsibility of our Meeting to bring our children into full
participation in the life of our Meeting while helping them understand
the beliefs and practices of Friends. A thriving First Day School has
proven to be an important part of the life of our Meeting. This
committee creates the First Day School curriculum, supervises classes and recruits
teachers for them. (meets first Sunday)
School Fund Committee: (three-year term)
Members of this committee inform Meeting of funds available for
education, encourages contributions to school funds and reviews
applications and requests for them. (meets as needed)
Stewardship Committee: (three-year term)
The goal of this committee is to encourage members to participate
financially in our Meeting and to educate and raise member consciousness
meets as needed)
Meeting Treasurer: (three-year term)
A member who keeps the Meeting’s financial accounts, deposits money,
and pays bills.
Trustees Committee: (two-year term)
(must be a member of
This committee cares for the property, buildings, and grounds of our
(meets as needed)
Meeting Use Coordinator: Our Meeting Use Coordinator regulates,
monitors, and arranges for community
groups’ use of our Meeting facilities.
Worship & Ministry Committee: (three-year term)
While our Worship and Ministry Committee is open to members of all ages,
we generally assign those who have attended Meeting for some time and
understand the beliefs and values of the Religious Society of Friends.
We also look for those who can act as helpful spiritual counselors, from
whom other members and attenders can seek advice and loving guidance.
And while some may be called to act as counselors, others may have a
strong calling to ministry. (meets third Sunday)
In addition to our committees, our Meeting sends representatives to
the following organizational meetings within Yearly Meeting:
Camp Swatara Planning Representatives
Friends Contact for the Climate Action Network
PYM Bridge Contact and Fund Reporter
Quarterly Meeting Representatives
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